An AI policy your team will actually follow.

Personal habits protect you; a policy protects your team. This lesson sets clear, sensible rules for using AI at work — what's allowed, what's not, and how to keep it practical enough that people actually follow it.

The mental model

A policy people follow is short, specific, and enabling — it says what they CAN do, not just what they can't.

A 20-page ban gets ignored, and people use AI in the shadows where you can't see it. A one-page policy that names the approved tools, the clear red lines, and where to ask gets followed — because it helps people work, not just restricts them.

The reframePave the cowpath. People will use AI regardless. A good policy channels that energy safely instead of pretending it isn't happening — say yes to approved tools so the answer isn't always no.

Step 01 · Build the policy

Five clauses cover most of what a team needs. Switch on each to assemble a one-page policy:

Policy:

0 / 5

Five clauses, one page. It enables (approved tools, where to ask) and protects (red lines, human review) — which is exactly why people follow it.

Step 02 · Practical, or unfollowable?

Tap each rule — practical enough that people actually follow it, or destined to be ignored?

An unworkable policy is worse than none — it drives AI use into the shadows where you have zero visibility. Keep it short, say yes to approved tools, make the red lines crisp, and revisit it as tools change. A policy that helps people work is a policy they'll follow.

Your challenge: draft a one-page policy

Name the approved tools and what data each is okay for.
Write three crisp red lines (never paste X, Y, Z).
Set a human-review rule for customer-facing or decision output.
Name where people ask when unsure — then share it on one page.

✓

Lesson complete

You can write a practical AI policy your team will actually follow — approved tools, crisp red lines, human review, and a place to ask — kept short and enabling.

Up next

Lesson 3 · AI for security — spot threats & respond faster

Continue to Lesson 3 →

Open the Playground Back to Secure Your AI Use